It is not so difficult to protect your pdf files from people gaining access to your information if you don’t want to. The steps to secure your pdf is outlined below. Luckily, there are supports for password-protected encryption built directly into PDFs Format, no matter the operating system you are running (windows or mac OS).
If you would want to make some few changes to your pdf contents, there are editors that can help with that. And also if you wish to merge or join two or more PDF files together.
I will first explain the use of windows to password-protect PDF files. Mac Os has features you can use to create password for your pdf files easily, unlike windows. This enable us to look at two different methods in pass wording your files through
- Adobe Acrobat pro DC and
- PDF merger (free)
Using Adobe Acrobat:
- Go to this link Adobe Acrobat Pro DC free trial page and click the blue “Get started” button. You need to sign up for an Adobe creative cloud account. Once everything is done, the download begins.
- Download and install Adobe Acrobat Reader (Dc pro version) if you don’t have one. If you are asked whether you want to buy or simply continue your trial version for now, pick option to continue.
- Launch Adobe Acrobat pro Dc and sign in through the link at the top right-hand corner.
- Click “file” menu in the upper-left corner, and select “open”.
- Choose the pdf file you want to secure with password from its location in your PC and click open
- After the document is opened, click “file” menu again, and then “properties” and then click the “security” tab.
- Where you see “security method”, click the drop down arrow to select “password security” from the lists of options
- A window will pop out asking you for a password. Check the box beside “require a password to open the document” and enter your desired password in the corresponding text field
Note: try picking a stronger password preferably one with a combination of lower-case letters, capitalization and numbers
How you can Restrict editing and printing with Adobe Acrobat
With the “document security” menu of Adobe Acrobat Dc, you can restrict people from editing or printing your content. How? Follow the steps below
- Open the pdf document and access the “security” panel as outlined above
- Select “change settings” to access the password security menu.
- Then check the box beside “Restrict editing and printing” and enter a password in the box to the right of “change permissions password”
Get some factors that can limit editing:
- Inserting, deleting, and rotating pages: it allows the person with access to the document to get rid of parts of the document, add pages, and flip the pages around.
- Commenting, filling in form fields, and signing existing signature fields: This allows the person to leave comment on the document, fill in sections that have boxes to add text, and electronically sign the document.
- All edits except extracting pages: This allows others to make any necessary changes to the document except for cutting it down.
With all steps above, your PDF document is protected. When someone tries to open it, the password prompt will appear.
Using PDFMate to password or protect your PDF Document
If you choose not to use the above method due to financial constraint, you can opt for the free tool “PDFMate” as long you don’t mind for a third – party utility with it limited features and design.
Using PDFMate you can set permission and specific passcodes for task such as editing, copying and printing.
Follow the steps below to learn how:
- Click on this link PDFMate Free PDF Merger website
- Click the green “free download” button near the top of the page and follow the on-screen instructions
- Launch it when complete
- Click the “Add Files” button with the addition sign in the upper – left corner and double click the PDF document you want to password protect.
- When your PDF File appears, you need to check the box beside “Open Password” and enter your password into the corresponding text field. You can as well choose to select the box beside “Permission Password,” which allows you to enable password protection for editing, coping, and printing by clicking the appropriate losses that appears after checking “permission password”.
- Select “Build” in the bottom – right corner of the application window page you are done!!! With your password protected PDF prompting out showing you the folder that is been protected.
To protect your PDF file with Password on MAC Os
Your Mac OS comes with preview, a piece of software that can open most documents including any image formats, offers basic editing capabilities. It can also encrypt any PDF file in first few steps.
- Launch Preview
- Click the “File” menu in the upper – left corner and select “Open”
- Choose the PDF file you want to password – protect from its save in your PC and click “Open” button
- Once editing is done on the PDF file document, click the “file” menu again and select “Export” from the resulting drop – down
- Name and select where you wish to save your file.
- Check the box directly left of “Encrypt,” and enter your desired password in the space provided verify if prompted.
- Make sure you check that your PDF document is protected by clicking on preview. A prompt screen will appears asking you to slot in password. This indicates it is successful and you can go on using the file the way you like.